SensusAccess

SensusAccess

 

SensusAccess is a text conversion tool that allows students, faculty, staff and alumni (Illinois.edu email address) to automatically convert documents into a range of alternate media including audio books (MP3 and DAISY), e-books (EPUB, EPUB3 and Mobi) and digital Braille. The service can also be used to convert inaccessible documents such as image-only PDF files, JPG pictures and Microsoft PowerPoint presentations into more accessible and less tricky formats.

SensusAccess offers four different types of services:

Accessibility: Original inaccessible documents such as image files in TIFF, image-only PDF, JPG, BMP, GIF, PCX, JP2, as well as all types of PDF files can be converted to more accessible formats including tagged PDF, DOC, DOCX, WORD XML, XLS, XLSX, CVS, text, RTF and HTML.  Microsoft Office docs can be converted into tagged pdf. Microsoft Powerpoint can be converted into RTF files and web-projects.

E-book Services: Documents can be converted to EPUB, EPUB3, EPUB3 with media overlays and Mobi (Amazon Kindle) e-book formats.  EPUB can be also be converted to Mobi and vice versa.  Text can be scaled to accommodate users with low vision for an e-book reader.

Audio Services: Conversion into plain MP3 files as well as Daisy Talking Books and spoken math. The audio conversion features currently include high-quality voices for Arabic, Arabic/English bilingual, Bulgarian, British and American English, Danish, Dutch, German, Greenlandic, French, Hungarian, Icelandic, Italian, Lithuanian, Polish, Portuguese, Romanian, Russian, Slovenian, and Castilian and Latin American Spanish.

Braille Services: Transcription of documents to and from contracted and uncontracted Braille in accordance with the Braille codes for Bulgarian, Danish, British English, American English, French, German, Greek, Hungarian, Icelandic, Italian, Norwegian, Portuguese, Romanian, Slovenian and Spanish. The documents can furthermore be formatted and paginated, and delivered as ready-to-emboss files in a variety of digital Braille formats.

If you would like more information about output formats, review the Conversion Matrix, or Accessible Conversion Matrix (which is a linear version of the matrix).  NOTE: (Some formats will need to be sent through the SensusAccess conversion tool twice in order to be converted to their final format, i.e., from PDF to Mobi (Kindle).  (1) PDF to Word; (2) Word to Mobi (Kindle).

 


Accessible Matrix Table

This is a linear version of the SensusAccess Conversion Matrix table.

(Note: Some formats will need to be sent through the SensusAccess conversion tool twice in order to be converted to their final format, i.e., from PDF to Mobi (Kindle).  (1) PDF to Word; (2) Word to Mobi (Kindle)

Input Formats

The input format DOC can be exported to:

  •  Braille in TXT and PEF format.
  •  e-book in EPUB, EPUB3 with Media Overlay and MOBI format. 
  •  plain text in TXT format. 
  •  Tagged PDF. 
  •  DAISY Full Text/Full Audio and DAISY Text Only. 
  •  audio file in MP3 format.

The input format DOCX can be exported to:

  •  Braille in TXT and PEF format.
  •  e-book in EPUB, EPUB3, EPUB3 with Media Overlay and MOBI format.
  •  plain text in TXT format.
  •  Tagged PDF.
  •  DAISY Full Text/Full Audio, DAISY Text Only and DAISY Math Full 
  • Text/Full Audio.
  •  audio file in MP3 format.

The input format PDF can be exported to:

  •  Braille in TXT and PEF format.
  •  e-book in EPUB, EPUB3 with Media Overlay and MOBI format.
  •  plain text in TXT format.
  •  Tagged PDF, DOC, DOCX, CSV, XLS, XLSX, RTF, XML and HTM.
  •  audio file in MP3 format. Asian languages not supported.

The input formats TXT and ASC can be exported to:

  •  Braille in TXT and PEF format.
  •  e-book in EPUB, EPUB3 with Media Overlay and MOBI format.
  •  plain text in TXT format.
  •  audio file in MP3 format. Asian languages not supported.

The input format XML can be exported to:

  •  Braille in TXT and PEF format.
  •  e-book in EPUB, EPUB3 with Media Overlay and MOBI format.
  •  plain text in TXT format.
  •  DAISY Full Text/Full Audio and DAISY Text Only.
  •  audio file in MP3 format. Asian languages not supported.

The input format HTM and HTML can be exported to:

  •  Braille in HTML format.
  •  e-book in EPUB, EPUB3 with Media Overlay and MOBI format.
  •  plain text in TXT format.
  •  audio file in MP3 format.

The input format RTF can be exported to:

  •  Braille in TXT and PEF format.
  •  e-book in EPUB, EPUB3 with Media Overlay and MOBI format.
  •  plain text in TXT format.
  •  Tagged PDF
  •  DAISY Full Text/Full Audio and DAISY Text Only.
  •  audio file in MP3 format.

The inputs formats TIFF, GIF, JPG, BMP can be exported to:

  •  Braille in TXT and PEF format.
  •  e-book in EPUB, EPUB3 with Media Overlay and MOBI format.
  •  plain text in TXT format. 
  •  Tagged PDF, DOC, DOCX, CSV, XLS, XLSX, RTF, XML and HTM. 
  •  audio file in MP3 format. Asian languages not supported.

The input format EPUB

  •  e-book in MOBI format.

The input format MOBI

  •  e-book in EPUB format. 

The input formats PPT and PPTX

  •  e-book in EPUB and MOBI format.
  •  Tagged PDF and RTF.
  •  HTML

Output Formats

Braille 

  • Braille in TXT and PEF format may be produced from DOC, DOCX, PDF, TXT, ASC, XML, RTF, TIFF, GIF, JPG, BMP, PCX, DCX, J2K, JP2, JPX and DJV documents.
  • Braille in HTM format may be produced from HTM and HTML documents.

E-book 

  • E-books in EPUB and EPUB format may be produced from DOC, DOCX, PDF, TXT, ASC, XML, HTM, HTML, RTF, TIFF, GIF, JPG, BMP, PCX, DCX, J2K, JP2, JPX, DJV, EPUB, MOBI, PPT and PPTX documents.
  • E-books in EPUB3 with Media Overlay format may be produced from DOC, DOCX, PDF, TXT, ASC, XML, HTM, HTML, RTF, TIFF, GIF, JPG, BMP, PCX, DCX, J2K, JP2, JPX and DJV documents.
  • E-books in EPUB3 format may be produced from DOCX documents.

Conversion

  • Text files in TXT format may be produced from DOC, DOCX, PDF, TXT, ASC, XML, HTM, HTML, RTF, TIFF, GIF, JPG, BMP, PCX, DCX, J2K, JP2, JPX and DJV documents.
  • Tagged PDF documents may be produced from DOC, DOCX, PDF, RTF, TIFF, GIF, JPG, BMP, PCX, DCX, J2K, JP2, JPX and DJV documents.
  • Documents in DOC and DOCX format may be produced from PDF, TIFF, GIF, JPG, BMP, PCX, DCX, J2K, JP2, JPX and DJV documents.
  • Spreadsheet files in CSV, XLS and XLSX format may be produced from PDF, TIFF, GIF, JPG, BMP, PCX, DCX, J2K, JP2, JPX and DJV documents.
  • Files in RTF format may be produced from PDF, TIFF, GIF, JPG, BMP, PCX, DCX, J2K, JP2, JPX, DJV, PPT and PPTX documents.
  • Files in XML format may be produced from PDF, TIFF, GIF, JPG, BMP, PCX, DCX, J2K, JP2, JPX and DJV documents.
  • Files in HTML format may be produced from PDF, TIFF, GIF, JPG, BMP, PCX, DCX, J2K, JP2, JPX, DJV, PPT and PPTX documents.

 

DAISY

  • Structured audio books in DAISY format may be produced from DOC, DOCX, XML and RTF documents.

DAISY Math

  • Structured audio books containing math in DAISY format may be produced from DOCX documents.

Audio

Audio files in MP3 format may be produced from DOC, DOCX, PDF, TXT, ASC, XML, HTM, HTML, RTF, TIFF, GIF, JPG, BMP, PCX, DCX, J2K, JP2, JPX and DJV documents.


 

CONVERT A FILE

Files can be submitted for processing to SensusAccess in two ways.

1. Submission via the SensusAccess Form

You can either upload a file, provide a link to a file on the web, or copy and paste plain text.  Go to the convert a file page

[http://disability.illinois.edu/accommodations/text-conversion-services/sensusaccess]  and follow the steps on the form. 

Step 1 – Select your file.

Step 2 -  Select your output format.

Step 3 -  Select more specific options for your format.

Step 4 -  Enter your @illinois.edu email address.

SUBMIT.

You will receive an email with your converted file as an attachment or a link to your converted file.  Files are deleted from SensusAccess servers after 7 calendar days, so make sure you download your file right away to avoid reprocessing your file.


[PLEASE INSERT SENSUSACCESS CONVERSION TOOL HERE]

 


SensusAccess FAQ’s

 

Who will the email from SensusAccess be from?


The email will be from the SensusAccess service. It will say:

“SensusAccess: Result of Conversion….”

How will I know that my file has been successfully sent to their server for conversion?


After sending your file, you will receive a receipt indicating that your file was successfully submitted.

I tried to send a document for conversion but I got nothing back.  What's wrong?


Several things may have gone wrong. The most likely is that you made a typo when you entered your email address. In that case, please resubmit your document and make sure that you type your email correct. The second most likely cause of lack of response is that the return mail from SensusAccess got caught in a spam filter on its way to you. If you cannot find the file in your own junk-mail folder, you may want to contact your IT department to make sure that the sensusaccess.com and robobraille.org domains are both whitelisted. 

How long is the average turn-around time for conversion using SensusAccess?


The turn-around time ranges between a few minutes and a few hours depending on the size and type of your source document and the requested conversion. Smaller documents are processed within minutes. Large documents - for example textbooks in image-only PDF - may take several hours to convert into a Microsoft Word document or MP3 audio file. 

I'm trying to upload a document, but cannot get beyond step 1. What is wrong?

The SensusAccess form maintains a set of settings of the current session. However, these settings - such as the language selection - times out after about 20 minutes. If you experience that you do not seem to be able to get beyond step 1, just reload the form.      

Is there a limit to the size of files you can upload to the service?


Yes. The file size is limited to approx. 50 MB. If your document is bigger than that you may want to divide it into smaller sections. You may also want to consider whether you have scanned the document in a very high resolution.

My file is too big for SensusAccess. What do I do?


Some image files are too big for the web interface to SensusAccess to handle. However, you are welcome to store image files on a cloud service (Google drive, Dropbox, WeTransfer or similar) and mail a link to the files to support@sensus.dk. Please do not attempt to mail the documents as attachments. Sensus will then convert the documents to DOC, DOCX and RTF format and return them to you. Please note that Sensus will not be editing the documents nor adding any markup beyond what our automated OCR server is capable of. This service is provided as a courtesy to our clients without a guaranteed turn-around time. 

Does SensusAccess convert from language to language?


No. SensusAccess does not currently support language-to-language translation, although this is an option we are considering for the future as translation software matures and improves in quality.

Can I submit an MP3 file and get a textual document back?


No. SensusAccess does not currently support voice recognition from audio files, although this is an option we are considering for the future as voice recognition software matures and improves in quality.

Can I send multiple documents to the SensusAccess Service at the same time?


Yes, you can submit multiple files for conversion with a single request. All files must be of the same file type. All files will be converted to the same target format.

How is the privacy of the user protected using SensusAccess?


The SensusAccess workflow is entirely automated and no humans are involved in the conversion process. Documents and conversion requests can be uploaded on encrypted connections and once a conversion is completed, all traces of it are deleted save for a few anonymous detalis used by Sensus for statistical purposes. Note, however, that individual academic institutions may decide to keep records of submitted conversion requests that may be used to identify the user. Please consult your local Disability Service Office for details of such practice if you are concerned with your privacy.

What happens with documents after they are processed with SensusAccess?


Documents submitted for conversion by SensusAccess are deleted immediately after the conversion has been completed. 

Is it possible to list multiple emails addresses in Step 4?


No, you can only specify one email address as the recipient of the result of a conversion. However, the email address may be set up on your mail server as a distribution list if several people are to receive copies. 

SensusAccess' headquarters are in Denmark – how fast can I expect a reply from Tech Support?


The SensusAccess conversion engine as well as the support account are monitored around the clock. You should expect to hear back from Sensus Tech Support no later than 8 hours after submitting your request, and in most cases much faster than that.

How can SensusAccess be used to create documents such as a tagged PDF?


SensusAccess has several options for converting documents into tagged or coded PDF. The best tagged PDF files are usually created from accessible source documents, e.g., from a well-structured and fully tagged Word document. However, with SensusAccess you can also create tagged PDF files from other source documents. The list below explains the main options for creating tagged PDF files using SensusAccess:

  • Word and PowerPoint to tagged PDF: In this case, the semantic structure of the source documents are used to create the document structure in tagged PDF document. This feature is especially useful for Mac users using Office for Mac, as this does not support creation of tagged PDF. However, it is also useful for users on other platforms. Accessibility features in the source document (semantic structure, alternative texts etc.) are retained in the resulting tagged PDF document. 
  • Untagged PDF to tagged PDF: SensusAccess always assumes that a submitted  PDF document is untagged and uses its OCR engine to recognise the text, identify images and other elements, and reproduce the reading order of the document. The quality of the tagged PDF depends highly on the quality of the incoming document. 
  • Image file (TIFF, GIF, JPG, BMP etc) to tagged PDF: The process is similar to the one described for Untagged PDF to tagged PDF. The OCR engine is used to recognise the text, identify images and other elements, and reproduce the reading order of the document. The quality of the tagged PDF depends highly on the quality of the incoming document. 

Which browsers are supported by SensusAccess?


SensusAccess can be used with all modern browsers. There are known issues with older versions of Microsoft Internet Explorer; these can be overcome by adding the SensusAccess web form to the list of sites to be run in compatibility mode. Please report any browser compatibility issues encountered with SensusAccess to support@sensus.dk.