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Proctoring of exams with accommodations is available through the Division of Disability Resources and Educational Services (DRES) in their Testing Accommodations Center (TAC) with the cooperation of the instructor. Based upon the extent of the student's disability, testing accommodations may include the use of appropriate extended time, a distraction-reduced environment, computers, assistive technology, and/or adaptive equipment, and in very limited situations where technology is unable to be used, a reader or a scribe.
- Hours of Operation
- Arranging Testing Accommodations
- Scheduling an Exam with Accommodations
- Scheduling a Final Exam with Accommodations
- Changing or Canceling an Exam
- Checking the status of Exam
- Taking an Exam
- PHYS 100, 101, 102, 140, 211, 212, 213 and 214
- FAQ for Students and Instructors
In addition to the information below, refer to the Testing Accommodations FAQ for answers to commons questions from instructors and students.
Hours of Operation
Fall and Spring
Monday—Friday: 8:00 am—5:00 pm
Sorry, we are not open on Saturday or Sunday.
Only on days designated as ‘Final Exams week’, according to the University of Illinois, the TAC will extend its hours of operation to Monday—Friday, 8:00 am—6:30 pm.
Spring 2017 semester finals dates:
May 5, 2017, May 8, 2017 - May 12, 2018
Monday—Friday: 8:00 am—4:00 pm
Only on days designated as ‘Final Exam days’, according to the University of Illinois, the TAC will extend its hours of operation to 8:00 am—5:00 pm, Monday—Friday. Please check with the TAC.
Dates TAC will be CLOSED
Winter Break: December 17, 2016 - January 13, 2017
Martin Luther King Jr. Day - January 16, 2017
Spring Break: March 20, 2017 - March 24, 2017
Memorial Day - May 29, 2017
Independence Day - July 4, 2017
If you have questions or concerns during this times please contact your Access Specialist.
Deadline to schedule Final Exams
For the Spring 2017 Semester is April 6, 2017 by 4:30pm
For Summer sessions please schedule final exams as soon as possible.
The TAC is located at DRES in room 136:
Rehabilitation Educational Center (REC)
1207 South Oak Street
Champaign, IL 61820
Phone: (214) 333-4604
Arranging Testing Accommodations
- At the beginning of the semester, (or well in advance of scheduling their exams), students must give the instructor a copy of their Letter of Accommodations (LOA) which they have receive from their Access Specialist at DRES and can downloaded from Compass.
- Students must also meet with their instructor at the beginning of the semester (or well in advance of requesting any accommodation) to discuss their disability and how exam accommodations will be handled (either by the instructor, the department or the TAC).
- Students will need to discuss their exam arrangements, in advance, for each exam. This should be discussed when the student provides their LOA to their instructor.
- If the student does not provide their LOA to their instructor, the instructor is not obligated to allow any accommodations.
Scheduling an Exam with Accommodations
- Whenever possible, students are encouraged to schedule their exams with accommodations to be taken under the direct supervision of their instructors or their department. If not possible, students may take their exam at the Testing Accommodations Center (TAC) within DRES.
- Exams (including extended time) must be scheduled to fit within TAC’s hours of operation. (Hours of operation are listed above)
- Exams taken at DRES must be scheduled at least one week in advance! Finals only must be scheduled by the above date. The TAC will provide a deadline each semester on this website for final exams. Keep an eye out for that updates.
- All exams must be scheduled by using the DRES Schedule Your Exam website or in person. Exceptions will be made only for disability-related conditions that make signing up online very difficult. Students must work with the TAC well in advance to set up this arrangement. The "Schedule Your Exams" link can be found in the upper right hand corner of this web page.
- Exams should be scheduled to be taken at the same time or so that it overlaps with classroom exams. Exceptions, such as evening exams or when time accommodations extend into another class period, must be arranged with the instructor and the TAC Coordinator on a case by case basis in advance.
- After an exam is scheduled with the TAC, the TAC office will contact the instructor and make arrangements to receive the exam. After the test is taken, the TAC will make arrangements for instructor to receive the exam.
- Students are required to mark all accommodations needed for the exam that they qualify for. If the student does not select a specific accommodation, the TAC will assume that the student is choosing not to utilize the accommodation.
- Scheduled exams may be viewed by clicking on the Exam Scheduling Site. After logging in, click on "Upcoming Exams" in the upper left-hand side of the screen.
- The exam time begins at the time scheduled; the exam will be terminated at the completion of the approved extended time accommodation. Any variance or adjustment to this must be approved by the instructor and the TAC.
Scheduling a Final Exam with Accommodations
- The Final Exams schedule deadline is listed above. The TAC has a high number of students taking finals in the TAC and limited space and resources. Therefore Final Exams must be scheduled by the deadline to ensure a seat for the exam date and time desired.
- Students must discuss their Final Exam arrangement, in advance, with their instructor.
- Students must schedule their Final Exam during the appropriate time:
- If a student receives 2.0 extended time, they may only schedule their Final Exams at 8:00 am or at 12:30 pm.
- If a student receives no or 1.5 extended time, they may only schedule their Final Exams at 8:00 am or at 2:00 pm.
- If a student receives breaks not counted against their time, they may only schedule their Final Exams at 8:00am.
- Hours of Operation for Fall/Spring Final Exam sessions are Monday—Friday, 8:00 am—6:30 pm.
- During the summer Final Exam session only, students must schedule their final exams to fit within the hours of operation for summer sessions.
- Students should schedule their Final Exam as close to the original time as possible and should have discussed this with their instructor.
Changing or Canceling an Exam
- If a student needs to make a correction to their exam schedule, accommodation or cancel the scheduled exam, please contact the TAC by email (preferably) or in person. Please include the course, original date and time and the new dates and time.
- Students must have written or verbal permission from the instructor to make changes. If the student does NOT have approval, the student will have to make arrangements with their instructor or take as originally approved schedule.
- In some cases, it may be necessary to contact the Emergency Dean at (217) 333-0050 to reschedule exams.
Checking the Status of Exam
1. If the student wants to check the "status" of their exam (i.e if it has been received by the TAC), this can be done online. The student can login and check the status of their exam at any time:
- Log onto the TAC website Exam Scheduling Site
- In upper left hand side of the screen click on "Upcoming Exams"
- A list of all the exams scheduled should appear
- Click on the course of the exam
- Information regarding the exam including if the TAC has received the exam will appear
Taking an Exam
- Students should arrive about 5 minutes before the exam is scheduled to start. (The time the student enters in as the start time) The exam start time will start even if the students is not in their seats.
- For final exams, students should arrive at least 10-15 minutes early. This is to allow students to be seated to start their exams on time.
- Upon arrival students must put their personal items in either a locker or on the shelf.
- This includes cell phones, which must be completely turned off (not just on silent mode or vibrate).
- The locker is equipped with a pin pad to securely lock their personal items up.
- To lock the locker:
- Close the locker door
- Press "C"
- Enter any four digit code
- Press the lock key - button that has a picture of a Key on it
- To reopen the locker:
- Press "C"
- Enter the same four digit code entered earlier
- Press the lock key - button that has a picture of a Key on it
- Open locker door
- If you are unable to reopen the locker, you must notify a TAC staff.
- Students will be required to present their I-Card to verify their ID when they come in to take exams.
- Students must conform to general University policies relative to examinations.
- Suspected or confirmed cheating will be reported immediately to the instructor.
- Being caught with a cell phone is considered cheating.
- Proctoring will be handled by DRES Staff directly or indirectly via a camera surveillance system.
- All scantrons must be completed within the allotted exam time, unless scantron assistance is an accommodation.
- Ear muffs and ear plugs are available, but will only be given upon request. Ear muffs and ear plugs will not be in the cubicles ahead of time.
- Scratch paper is also available upon request. Unless specific instructions are given by the instructor, not provide scratch paper.
- The TAC will provide readers and scribes for those students who qualify for those accommodations.
- Parking is available in the E26 lot on the north side of the building for when students are taking their exams. Students must pick up a Parking Pass from the Main Office (room 103) every time they take an exam before exam time starts. Exam time will not stop or be delayed due to parking issues. If a vehicle is parked in the E26 parking lot without the Parking Pass, a ticket may be issued or the vehicle may be towed. EFFECTIVE Spring 2017: There will be NO free parking available for students, you must bring change for the meters or arrange other means of transportation to DRES.
- Restroom Breaks: Students may use the restroom during their exams. However, their time does not stop for restroom breaks unless it is in their Letter of Accommodation (LOA) and has been approved by their Access Specialist. If you must use the washroom, leave your exam on your desk and notify someone in the TAC immediately. You will be questioned if you have left your desk without telling anyone in the TAC.
**If restroom breaks are in the student’s LOA, the student must indicate this when they schedule their exam and to TAC staff when arriving for the exam. This is so that we can try to place the student appropriately.
- FOOD: There is NO food allowed in the testing area (booth or room).
- If students have food breaks in their LOA, the student must note that when scheduling their exams. This is so that we can try to place the student appropriately. The food will still need to be kept in a locker. The student will need to get a TAC staff member to access their food to eat in the lobby.
- We understand that for finals students can be in the TAC for four and half to six hours. We suggest students eat before the exam. Or if the student needs to eat right before or between exams, they need to plan accordingly to allow enough time to eat in the DRES lobby.
- DRINKS: Only drinks with lids that can seal the drink may come into the testing area. Drinks without lids, drinks with straws or openings are not allowed.
- TIMERS: You may bring your own timer or watch. Timers are a tool to help students keep track of their time. The TAC Staff documents the time students begin and tracks the student’s official time. The TAC Staff will collect the student’s exams when the student’s time is up according to the official time; not according to the student timer’s time. Therefore it is in the student’s best interest that they do not to stop their timer.
- Cell phones or electronic devices connected to other items will not be permitted to be used for a timer.
- Clocks are located in each room of the testing area (not in individual cubicles)
- Watches are allowed, however, Smart Watches are not allowed.
- Items NOT allowed in the testing area (unless specified by instructor or the department)
- Cell phones
- PDAs or equivalent electronic devices
- Ipods, MP3 player or equivalent electronic devices
PHYS 100, 101, 102, 140, 211, 212, 213 and 214
The Physics Department has additional policies with their exam. If you are taking a Physics 101, 102, 140, 211, 212, 213 or 214 exam, the exam must be taken on the same day as the rest of the class is scheduled to take the exam. If the student cannot fit the exam into the TAC's Hours of Operation on the designated day, students should:
- Send email to firstname.lastname@example.org with their class schedule as soon as possible for assistance.
- The students may have to contact the Physics Undergraduate Department in room 233 Loomis Lab to get approval (NOT just the instructor as this is a department policy).
Physics quizzes can be taken on different days but this is discouraged by the Physics Department.
You must provide your Letter of Accommodation (LOA) to DaShawnique Long in Room 233 of Loomis Lab and your instructor. If DaShawnique Long does not receive your LOA, we will not be able to obtain the exam or quiz.
If you do not schedule your exam at least one week in advance you will have to work with the Physics Department and may have to take your exams with the rest of the class.